How to Determine the Cost of Hiring AV Event Equipment?

by Artesian Well

 Cost Factors Involved in Hiring AV Event Equipment


AV or “audio-visual” events require a combination of different equipment such as digital displays, PA systems, and so on. You may already have an idea about what equipment and when you need it for your AV event. The only problem is that you don’t know what an event equipment hire will cost you.

Although the prices of audio-visual equipment have been decreasing in the UK, it’s still cheaper to go for event equipment rentals. So, here’s what you should know to calculate the cost of hiring event equipment sets.

Cost Factors of Hiring Event Equipment

An event such as a business conference, product release, or even a wedding will be lifeless without audio-visual equipment. Business meetings rely on PowerPoint presentations while weddings will require a high-quality PA system. Whatever equipment you need for an event, these cost factors might apply.

uality and Age of Equipment

You don’t want to disturb people nearby or even those attending the event with uncomfortable sound levels. For that, you will require high-quality audio equipment with extensive features to let you control the volume and other options easily.

Also, you won’t require a faulty or old AV system for your event. What if a particular component stops working suddenly? The latest and brand new event equipment will cost more.

Event Size and Venue Layout

What type of event are you planning or hosting? Is it a business conference or a wedding? You will require a big projector, several laptops, and proper lighting for a business event.

On the other hand, a wedding will require a high-quality PA system, lighting, and so on. You can assess the costs based on the different types of AV equipment you need. Additionally, if you’re planning to cover different areas or a large space that will require a lot of equipment, you can expect the hiring costs to rise accordingly.

Type of Equipment Brand

This cost factor is directly related to the type and quality of the equipment that a rental company is offering. The costs may be higher if the brands offered by the rental company are top-tier and highly prestigious such as Samsung or Panasonic. Otherwise, you can expect the costs to be lower if you’re choosing event equipment from low-quality brands.

Installation and Setting Up Costs

You may have chosen a lot of equipment for your event. However, you might not know how to install it or get it started. That’s something best left to professionals rather than handling it through DIY installation methods.

Remember, if you damage any equipment, the repair or replacement expenses may come out of your pocket. So, hiring professional installation services from the same rental company might influence the overall cost as well.

Frequently Asked Questions

Still looking for more info? We’ve compiled a list of FAQs – check them out!

Can you hire even equipment at reasonable rates in the UK?

Of course, you can hire event equipment at reasonable rates if you find the perfect rental company for your needs.

Is it possible to get free quotes for the equipment you need?

You can contact Hire Intelligence and get a free quote after discussing your event equipment needs.

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